QM4 Microsoft Docs and Sharing

4. Collaboration


You have completed an assignment and need to turn it in so your teacher can review it and make comments. Your task is to know the difference between "viewing" and sharing "rights." Your second task will be to create a new document and collaborate with a partner. You will each share a document with each other, and you will add your own ideas and thoughts below theirs. Follow the steps below to share and collaborate on your documents!

Step-by-step directions for this Quest (Word doc)

Part 1: Sharing your document with your teacher


Preparation: Login to your Microsoft account and open your 21things folder (or class notebook folder). Open your Q1 Robert Frost poem document.

To share your document with your teacher:

  1. Click the Share icon and click on the link to "Invite people" and enter the email address your teacher provides.

  2. Make sure the Sharing setting shows "can edit." With Word 365 or WordOnline, if you select "can view" then the person you share with cannot leave comments or edit it. This is different if you are using Class Notebooks in OneNote.

  3. Add a quick personal message, "I'm sharing my Collaboration document with you. I added a link to the rfbio document and an image with credits. I am ready for some feedback" and click on Share.

  4. This is an example of "asynchronous" collaboration. Check out the definition on

Part 2: Analysis

Your Analysis Document

  1. Create a new blank Word document in Office 365 or WordOnline and type "Author" and your name after it at the top.
  2. Click in the Document title and name this document "Analysis by xxx (your name)"
  3. Space down a line and type "Edited by" and leave it blank for your partner to fill in when they open it.
  4. Copy the sentence in italics below and paste it into your document.

In Nothing Gold Can Stay, some say that Robert Frost's message is, "that nothing can last forever, especially something that is perfect and beautiful."


A. Give an example from the poem you think supports the idea copied in italics above. Your response may sound something like "The author reveals the message of the poem when he says... because..."

B. Write about a time in your life when you had an experience that seemed perfect but you knew would come to an end (e.g. watching a beautiful sunset, traveling, time with friends/family).  Use some descriptive words (adjectives or adverbs) in your example that will help us understand or visualize what happened.

***Please note, that no ideas or answers are wrong. You will be doing a short analysis of some parts of the poem Nothing Gold Can Stay by Robert Frost. This is like looking at a piece of artwork (painting, photo, video...) everyone can see something different based on their own experiences.

Copy of the poem for reference:

RFrost poem

Part 3: Sharing and collaborating with classmates

Preparation: Check with your teacher for partner(s) to work with and the process for sharing your document.

Office 365 school: If you are an Office 365 school, then it’s easy to click on Share and type in the name of the person to share with in your school network. Remember to give editing rights.

Non-Office 365 school: If you are using Word Online and don’t have a school network setup, then you need to follow the steps below

  1. Click on share

  2. Click on Get a link

  3.  Copy the link in the box where it says Edit (anyone with this link can see and edit this file).

  4. Go to

  5. Paste the link into the box that says Enter a long URL to make a tiny. Click on the button for Make TinyURL!

  6. Write this down and hand it to your partner to navigate to the document

  7. Click the Share icon and share your document with your partner(s) with editing rights.

    Note: when you select "can edit" then you no longer have sole control over what is written in your document and someone could accidentally overwrite or change some of your work. If this is of concern, you can save a copy of your document to your computer with a different name before sharing the online version. 

  8. Your partner(s) should receive an email link to edit the document, or you will have given them the URL to the document.

  9. Now each of you should open your partner's Analysis document, click the button to edit it, and put your name after the "Edited by" words.

  10. When you are both in a document at the same time you will see the cursor of the other person. You are working "synchronously." Dictionary definition

  11. Read what your partner(s) has/have written.

  • Add some of your ideas under each of their
  • Make sure to put your initials in parenthesis like this (cm) after or before your comments.
  • Add some thoughtful comments or questions to what they wrote and add two of your own examples.

6. Talk with your partner(s) about this sharing and collaboration experience. How could this be helpful for other classes and assignments?

7. When you are done, each of you will share the document with your teacher with editing rights and a message about what you have completed.

End of this Quest. Congratulations again!

Completing this Quest

You will have learned to share a document, collaborate online with a partner on a document, and shared your document with your teacher. Remember to thank your partner(s).

Check off this Quest on your 21t4s Roadmap

Continue on to Quest QM5 to learn about TABLES.


ISTE and Common Core Standards

ISTE Standards•S

1. Empowered Learner
a. Articulate and set personal learning goals, develop strategies leveraging technology to achieve them, and reflect on the learning process itself to improve learning outcomes
d. Understand the fundamental concepts of technology operations, demonstrate the ability to choose, use and troubleshoot current technologies, are able to transfer their knowledge to explore emerging technologies

2. Digital Citizen
c. demonstrate an understanding of and respect for the rights and obligations of using and sharing intellectual property

6. Creative Communicator
a. choose the appropriate platforms and tools for meeting the desired objectives of their creation or communication
b. create original works or responsibly repurpose or remix digital resources into their new creations
d. publish or present content that customizes the message and medium for their intended audiences

7. Global Communicator
b. with guidance from an educator, students use technology tools to work with friends and with people outside their neighborhood, city and beyond
c. contribute constructively to project teams, assuming various roles and responsibilities to work effectively toward a common goal